Monthly bookkeeping
Every month we categorize transactions, reconcile bank and card accounts, and send you a profit and loss statement and balance sheet you can actually use.
Specialty · Bookkeeping
Bookkeeping Services That Make Tax Time Simple
Reconciled books every month, clear financial statements, and a year-end close your tax return can rely on. Monthly, catch-up or cleanup, in QuickBooks Online or Xero.
Bookkeeping options
Wherever your books are today
Some clients need ongoing monthly help. Others are months behind and need to catch up before tax season. Many need both.
Catch-up bookkeeping
Months or years behind? We bring your books up to date from the last reconciled point, so your tax return can be prepared on time.
Cleanup & reconstruction
Books that don't match the bank, duplicate entries or a messy software setup. We correct the history and set up a clean chart of accounts.
What's included
A monthly close you can rely on
Good bookkeeping is more than data entry. Every month we reconcile your accounts to the bank, look for anything unusual, and send you reports with a short note on what changed.
When tax season comes, your books are already reconciled and categorized, so your return is faster, more accurate and usually less expensive to prepare.
- Transaction categorization using a chart of accounts that fits your business.
- Bank and credit card reconciliations every month.
- Accounts receivable and payable tracking, so you know who owes what.
- Monthly profit and loss and balance sheet.
- Owner contributions and draws recorded correctly.
- Contractor payment tracking so 1099 information is ready at year end.
- Questions flagged each month instead of guessed.
- Tax-ready year-end close for your preparer, or for our tax team.
Year-end checklist
Closing out the year before tax season
These are the items we finish for every client before the books are handed over for the tax return.
Reconcile everything
Every bank, card, loan and payment processor account reconciled through December 31.
Review receivables & payables
Clear out old invoices and bills so income and expenses land in the right year.
Assets & loans
Record equipment purchases and loan balances so depreciation and interest are correct.
Owner activity
Separate owner contributions, draws and personal expenses from business activity.
Contractor totals
Total payments to each contractor so 1099 information is ready.
Final reports
Year-end profit and loss, balance sheet and trial balance ready for the return.
Selling online?
E-commerce books need extra care
Amazon, Shopify and Etsy deposits are net of fees, refunds and ad spend. If you sell online, our e-commerce bookkeeping service reconciles every payout and tracks inventory and cost of goods sold.
AmazonShopifyEtsyWalmartTikTok ShopeBayStripePayPalQuickBooks OnlineXero
How it works
Getting started
Free call
We look at your accounts, software and how far behind the books are.
Written quote
A monthly fee, plus a one-time catch-up fee if needed.
Access & setup
You give us access to your accounting software and statements.
Monthly close
Reconciled books and reports every month, with questions flagged.
Pricing
Starting at $199/month, quoted on your scope
The monthly fee depends on your transaction volume, number of accounts and sales channels. Catch-up and cleanup work is quoted separately based on how many months need work.
Transaction volumeNumber of accountsSales channelsInventory trackingMonths behind
Monthly bookkeeping$199/mo+
Final price depends on complexity and scope.
Get a Custom Quote →
Client reviews
What bookkeeping clients say
Bookkeeping
You guys are amazing!
Thorough, efficient, knowledgeable and easy to communicate with. I would recommend Shape Accounting to anyone looking for professional bookkeeping services.
Ongoing bookkeeping
Accurate, timely, conscientious and thorough.
Shape Accounting provides our company with ongoing bookkeeping services. They are an important asset to our corporation.
Bookkeeping
Diligent, professional and very prompt.
Great help with bookkeeping services. I strongly recommend Shape Accounting.
Bookkeeping
Highly recommended!
Second time using the bookkeeping services of Shape Accounting. Very thorough work and highly knowledgeable staff.
FAQ
Bookkeeping questions
Behind on your books before tax season? Tell us how many months, and we will quote the catch-up.
Which accounting software do you use?
We work in QuickBooks Online and Xero. If you already use one of them, we work in your existing file. If you are starting fresh, we help you choose and set it up.
I'm a year behind on my books. Can you catch up?
Yes. Catch-up bookkeeping brings your books up to date from the last reconciled month. We quote it separately from monthly bookkeeping based on how many months need work and how many accounts you have.
What will I receive each month?
Reconciled accounts, a profit and loss statement, a balance sheet and a short list of any questions we need you to answer. You can ask for other reports when you need them.
Do you also prepare my tax return?
We can. Many clients use us for both, which saves time because the books are already reconciled. If you have your own tax preparer, we hand over tax-ready books at year end.
How do I share documents with you?
Most clients give us access to their accounting software and share statements by email or a shared folder. We send a checklist so you know exactly what we need.
Related services
Often paired with bookkeeping
E-commerce bookkeeping
For Amazon, Shopify, Etsy and Walmart sellers.
Learn more →U.S. tax preparation
Turn tax-ready books into an accurate return.
Learn more →CPA & EA firm support
Bookkeeping for your firm's clients, white-label.
Learn more →Free consultation
Get your books and taxes in shape
Tell us about your business. We'll reply within one business day with next steps and a custom quote.
Email info@shapeaccounting.com
Hours Monday to Friday, 9am–5pm